Check Your Handouts

Clarity, preciseness, conciseness, brevity simplicity and the use of an appropriate tone are critical factors in developing a good handout. Use the following 15 factors as guides to ensure that your handouts are on target.

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1.    Eliminate or reduce the use of clichés and over used expressions

2.    Ensure that the meanings of your sentences are clear.

3.    Eliminate unnecessary words and phrases.

4.    Avoid sexist language

5.    Convert vague expressions into concise messages.

6.    Define all technical terms.

7.    Choose words appropriate to the audience.

8.    Write in a tone that builds a relationship with the audience.

9.    Use short sentences.

10.    Use brief paragraphs.

11.    Write in a simple clear style.

12.    Use graphics and visual aids to clarify and make information more concrete.

13.    Avoid qualifiers that weaken the message.

14.    Avoid using big words or complicated phrases or technical jargon.

15.    Avoid using passive verbal terms. [/amprotect]